Grievance

Complaints Procedure

If you have a complaint, please contact Bill Bates, Manager. You can write to him at: Rugby Recruitment Service Ltd, 26 Regent Place, Rugby Warwickshire CV21 2PN.

Next steps

1. We will send you a letter acknowledging your complaint and asking you to confirm or explain the details set out. We will also let you know the name of the person who will be dealing with your complaint. You can expect to receive our letter within 2-5 days of us receiving your complaint.

2. We will record your complaint in our central register within a day of having received it.

3. We will acknowledge your reply to our acknowledgment letter and confirm what will happen next. You can expect to receive our acknowledgement letter within 2-5 days of your reply.

4. We will then start to investigate your complaint. This will normally involve the following steps;

 We may ask the member of staff who dealt with you to reply to your complaint within 5 days of our request;
 We will then examine the member of staff’s reply and the information you have provided for us. If necessary we may ask you to speak to them. This will take up to 4 days from receiving their reply.

5. Bill Bates will then invite you to meet him to discuss and hopefully resolve your complaint. He will do this within 5 days of the end of our investigation.

6. Within 2 days of the meeting Bill Bates will write to you to confirm what took place and any solutions he has agreed with you.

If you do not want a meeting or it is not possible, Bill Bates will send you a detailed reply to your complaint. This will include his suggestions for resolving the matter. He will do this within 5 days of completing his investigation.

7. At this stage, if you are still not satisfied you can write to us again. A Director of the company will review the initial decision within 10 days.

9. If you are still not satisfied, you can contact the Employment Agencies Standards Inspectorate at the Department for Business Enterprise & Regulatory Reform or the REC, the industry trade association, of which we are a member by writing to the Professional Standards Team, REC, 15 Welbeck Street, London W1G 9XT.

If we have to change any of the time scales above, we will let you know and explain why.