Background and Department:
A fast growing HR Operations team, based mainly in Warwick, supporting key business areas in all aspects of HR, Learning and Development & Health & Safety.
Overall job purpose:
An opportunity for a HR professional to provide an accurate and efficient HR Administration service for business and HR customers with respect to all recruitment and employee lifecycle activity.
Handling general HR enquiries via our case management system; responding directly or escalating to other team members as necessary.
Co-ordinating the administration of all employee lifecycle events, including:
Maternity/ Paternity/ Adoption leave,
Flexible Working requests,
Promotions and Transfers,
Exiting the business.
Supporting the delivery of major projects such as salary review, bonus & annual appraisals.
Ensuring that all new processes are aligned to HR Operations Standards & Templates wherever possible.
Accurately maintaining the HR system and E-files and liaising with Payroll, ensuring maximum integrity and security of data.
Co-ordinating the administration of all employee on-boarding process for starters at all levels, including:
Issuing Contracts of Employment
Right to Work checking
Probationary Period administration
Requesting and providing employment references for new and former employees
Administering the benefit schemes, ensuring employees are added and removed in a timely fashion and records are accurately maintained
Supporting the delivery of major projects such as salary review, bonus, annual appraisals, and benefit renewals.
Providing support to self-service users of the HR system
Qualifications, experience and expertise:
Ideally have experience in an administrative HR role, gained within a professionally run HR function.
Experience in a Shared Service HR Department would be advantageous.
Good understanding of HR systems and data maintenance.
Strong customer service skills
Good communication skills – able to communicate with employees at all levels
Proficient in Microsoft Office tools such as Word, Excel and PowerPoint
Ability to plan ahead, work well under pressure and meet deadlines reliably
Must be a team player, and work on own initiative whilst being
adaptable in an environment of continuous change
Excellent keyboard/data entry skills and accuracy
Excellent attention to detail and a logical approach
Co-operative and willing to assist others
Strong understanding and respect for confidentiality