This is a temporary to permanent position and will start asap. There will be an interview process.
Using relevant financial controls and systems to maintain and control the purchase ledger, processing employee expenses, liaising with the parent company and assisting with other financial and administrative duties as directed by the Finance Manager and Finance Director.
Receive supplier and group invoices and enter onto the accounting system – record reference numbers.
Reconcile the supplier statements against purchase ledger and investigate any differences.
Obtain coding & authorisation for each supplier invoice by an appropriate member of staff and then counter authorisation by the MD.
Prepare GBP, intercompany, foreign, and employee payment proposal lists to agreed payment schedules.
Produce the Aged Payables Report and reconcile to the General Ledger control account balances.
Maintain accurate filing system of purchase invoices and archiving following financial audit.
Manage the petty & foreign cash facilities and generate journal each month.
Record the payment in the cash book and in the accounting system.
Recommend and implement agreed improvements in internal control processes.
EMPLOYEE CREDIT CARD STATEMENTS, EXPENSES AND MILEAGE CLAIMS
Each month download the credit card statement from the online service and send then out to each employee, along with an expense form.
When receipts are returned, reconcile against the statement; check for errors.
Enter onto the accounting system and record reference numbers.
Monitor on the appropriate spreadsheet and chase staff for any receipts not returned.
At the end of the month accrue for any receipts not returned.
Check against guidelines and report any discrepancies to the HR department.
Submission of employee deductions for payroll computation.
Check and post any cash expenses onto the accounting system.
Each month download the mileage claims.
Submission of mileage claims to the FC.
MAINTAIN BANKING RECORDS INCLUDING RECONCILIATIONS
Undertake regular reconciliations of the banks.
RECONCILE & ANALYSE ACCOUNTS AS REQUIRED
Provide ad-hoc analyses and reporting as required for period close and audit purposes.
OTHER FINANCIAL & ADMINISTRATIVE DUTIES AS DIRECTED
Numeracy and literacy
Good communication – both verbal and written
Ability to produce accurate, high quality work to deadlines
Good working knowledge of Excel, Word and Email.
Previous experience of Oracle would be preferred but not essential.
Previous experience in a similar role.
RESPONSIBILITY & ACCOUNTABILITY
The jobholder is required to take responsibility and be accountable for ensuring all aspects of their role are fulfilled accurately and timely.
Play an active role in proposing more efficient and effective ways in achieving personal and team targets and in tightening internal controls.
Recognise & escalate potential blockages that may affect the job role being fulfilled effectively.